How Does Software Fit Into Business Continuity Management?

Posted on: 24 October 2022

Business continuity management is critical for organizations of all sizes. To this end, many operations employ business continuity software to assess their risk exposure and contingency plans. You might be curious to know how software fits into the business continuity management process, so read on to learn about four key components.

Identifying Risks

Foremost, business continuity software helps organizations identify risks. By analyzing inventories, supply chains, and networks, the software can simulate what types of events would disrupt a company's operations. If a company depends heavily on one or two suppliers in other countries, for example, the software would simulate what might happen in scenarios where critical ports of entry closed down. This would allow your firm to assess how much damage would come from one or two major events.

Reducing Fragility

Business continuity software can also project what kinds of scenarios would be necessary to reduce your company's fragility. In the previous example, the company could use the software to calculate how many suppliers and different ports would be needed to mitigate disruptions. You could also project how the introduction of substitute goods might alleviate potential disruptions. This can increase the odds that when bad things inevitably happen that your organization will be prepared to ride them out.

Developing Plans

A major element of business continuity management is developing plans for multiple scenarios. A company might have internal networks that create risk exposure if a handful of key decision-makers are unavailable. The software can assess the durability of these networks and how they might crack under stress.

By studying how these disruptions could unfold, a business can develop plans for responding faster and more competently. You might designate several subordinates to automatically move into decision-making roles to avoid the onset of corporate paralysis, for example.

Emergency Management

When scenarios unfold in real life, you'll also need tools for managing emergencies. If the company that depends on ports sees a hurricane bearing down on one of the most important ones, it can load the software and start following the emergency's progress. You can also update the business continuity software with developing data so it can project how the current scenario should continue to change.

As you move from stage to stage in managing the emergency, the software will track what you've done and what's likely coming. This can serve as something of a checklist that evolves in real-time, allowing you to confirm that your organization has taken all necessary measures to respond to and recover from the emergency.